7 Understand how to manage information relating to assessment
7.1 Explain the importance of following procedures for the management of information relating to assessment
At BCoT we follow very clear protocols for the procedures of the management of information.
Our policies for management of assessment evidence eg portfolios, assessment records, observation records, physical evidence, learner and witness statements; management of assessment records, are all in accordance with the Data Protection Act (2003).
We use the Act’s mandatory guidelines to help us protect the personal data we hold and/ or process.
All work and information is processed fairly and lawfully and obtained and used only for specified and lawful purposes. It is made clear to the students that we only keep adequate, relevant and not excessive information so as to keep accurate information that provides an up to date record that we do not keep for longer than necessary.
All assessment information is processed in accordance with the individual’s rights and kept secure with the admin team who, all the while, provide learners with the opportunity to request to see the information public authorities hold about them in line with the
Freedom of information act (2000)
Our storage and retrieval of information is password protected when online/ digital, and under lock and key when physical. The confidentiality of the data is paramount and our use of technology to share information with relevant parties eg learners, other assessors, employer, colleagues, organisation must abide by our protocol before it is considered.
The college follows regulations covering sharing of assessment/ personal information following Ofqual’s lead as we protect the interests of learners and promoting ‘public confidence in the national qualifications system’ (Ofqual, 2008, p3) through our thorough and rigorous approach to safeguarding information.
By following these procedures the college follows the recognised standards for the Regulatory arrangements for the Qualifications and Credit framework (2008), Health and safety at work (1974), and the Equality Act (2010) to help its own reputation as a good/ outstanding awarding organisation.
This in turn helps the organisations vocational links to the SSC sector skills council and its industry standards of data protection while also increasing the skills and productivity of our respective sectors workforce under safe, professional circumstances. These guidelines provider us with influence as to how we can better development our own qualifications and apprenticeships.